Excel to PDF
Altsoft XML2PDF engine is one of the best solutions for converting Excel to PDF files. In contrast to its previous versions and many other present products XML2PDF 2009 supports almost all Microsoft Excel 2003, Excel 2007 and Excel 2010 features. XML2PDF 2009 can be used manually as a desktop tool (XML2PDF Workstation) and can be embedded to one's own .Net solution (XML2PDF Server) for creation PDF, XPS, TIFF, and SVG documents from any Excel file (.xls, .xlsx, .xlsm, .xlsb).
Microsoft Office Excel is a spreadsheet application written and distributed by Microsoft. Excel is used for calculation; it has graphic tools, supports pivot tables and features a macro programming language called VBA (Visual Basic for Applications).
Excel application uses a grid of cells arranged in numbered rows and letter-named columns to organize data manipulations like arithmetic operations. It has different supplied functions to answer statistical, engineering and financial needs. Moreover, Excel can display data as line graphs, histograms and charts. Excel application can automatically take data from external databases, analyze the results, make a Word report or Power Point slide show, and e-mail the results on a regular basis to a list of participants. Excel is used to create invoices, price lists, and other financial documents. Due to embedded math functions Excel is convenient for storing statistical information and for creating different reports based on it.
Excel is clear enough and easy to use. It serves for different tasks. But Excel is not that handy if you decide to share some data. Some information may be lost during forwarding via the internet, and Excel is not as strong protected as other formats, for example PDF, may be.
PDF stands for Portable Document Format and it is a standard format for electronic documents. Today you can find PDF files almost everywhere: in management, publishing, education and other spheres. PDF is used for sending letters, reports, messages and exchanging business documents such as billing accounts, invoices, reports, contracts, etc.
PDF is a device- and software- independent print-ready format. It means that it is always shown in the same way on more that 20 operating systems and is identical to the original document as opposed to Excel that is not. Excel documents will look differently according to the software version used to view it. Thus converting Excel charts, tables and reports to PDF allows reflecting them to all interested bodies the same way and without any quality losses. And you can be sure that a business partner receives all the information as it was intended.
Moreover PDF documents suit well for long-term storage and are more secured than those in Excel. One can protect a PDF document with a password, plot a watermark on the document, prohibit modifying and printing, and add electronic digital signature. PDF provides authors and owners of information with such security options as 'Can Print', 'Can Modify', 'Can extract', etc. that makes document highly protected from copying.
Converting Excel to PDF allows exchanging documents quicker as PDF makes documents several times smaller than their originals. Now when all PDF advantages are obvious we hope you understand why it is needed to convert Excel files to PDF. Altsoft XML2PDF serves for your needs and proposes different solutions. Choose the most suitable for your needs - desktop application or server one.
Among the most typical Excel to PDF business use cases are:
- automatic invoice generation
- sending bank statements or any other letters with client-specific information
- generation of print ready time planners for study process
- generation of print ready forms of various personalized documents including medical cards
- and many other cases where your application creates Excel documents (or you just have it in your database) and then you need to make print-ready (such as PDF) versions of them.